(A) Electronic signatures of the judge, magistrates and clerks of this court may, at the sole discretion of the signatory, be affixed to documents, entries, decisions, and orders issued by this court. The judge and magistrates may affix their electronic signature or direct a clerk of the court to affix their electronic signature. Electronic signatures issued in accordance with this rule shall have the same force and effect as a manual signature by the signatory.
(B) Attorneys for the Brown County Child Support Enforcement Agency may submit complaints, entries, and all other court filings to the Clerk of Courts with their electronic signatures. The electronic signature shall comply with a format and processes of authentication as outlined in Paragraph D of this Local Rule.
(C) “Electronic Record” means a record created, generated, sent, communicated, received, or stored by electronic means.
(D) “Electronic signature” means an electronic sound, symbol, image, or process attached to or logically associated with a record and executed or adopted by a person with the intent to sign the record. Electronic signatures utilized by this court shall be subject to the following procedure:
(1) The electronic signature creation data shall at all times be under the control of the signatory.
(2) The electronic signature created by the electronic signature creation data shall be capable of verification as authentic by the court. The case management system will receive the electronic record. The electronic record will be created within the case management system or from an application outside of the court. The login will involve a user name and password which are unique to the sender. A secure register of the user name and password for each authorized user shall be kept.
The user name and/or password shall be approved by the administrator of the court application. Secure password procedures shall be utilized.
(3) The electronic signature shall be linked to the data in the electronic document to which it pertains in such a manner so as to assure that, if the data are changed after the electronic signature is entered, the electronic signature shall be invalidated. Such invalidation shall be readily detectable in both the electronically stored signed document and in any paper copy of that document generated from the electronically stored data.
(4) An electronic signature in an electronic record filed with the court in accordance with this Local Rule shall be presumed to be authentic. If established upon motion of the signor or the signor’s personal representative that an electronic signature was transmitted without authority or modified from the signor adopted, the court may order the filing stricken.
(5) The electronic record shall demonstrate that the electronic signature is associated with the electronic record. Any electronic or paper output from the case management system shall indicate that the record was signed electronically and identified by name the person who electronically signed the electronic record.